The Benefits of a Document Shredding Strategy
How Important is a Secure Document Shredding Strategy?
Often, in day-to-day business operations, the focus on effective data and document destruction for privacy, protection, and regulatory reasons is neglected or simply forgotten. This leaves businesses open to having data lost or stolen, identities and the personal information compromised, and is bad business when taking a client or customer based approach.
Trust is important.
What Should You Consider When Setting Up a Document Destruction Strategy?
When setting up a document destruction strategy there are some important factors to consider. You don’t necessarily want to pay an employee to do this full-time, but there is going to have to be a lead who is responsible for making sure your strategy is followed.
Things that should be included in a comprehensive strategy:
- Determine who will be responsible for maintaining the strategy
- Note all of the places where important documents are stored
- How you are going to train your employees and establish procedures
- Organize your records, this will keep getting rid of records simple
- Are you going to contract with a shredding service?
What Should You Shred?
There are specific things that you should not leave laying around or simply toss out with the trash. Some of these documents might be industry specific and covered in State and Federal laws and regulations, others are more common. In any event, they should be covered by a comprehensive shredding plan.
Documents that businesses should consider shredding are:
- Bank Statements
- Business Plans
- Canceled Checks
- Client Lists
- Financial Statements
- Legal Documents
- Market Research
- Medical Records
- Payroll Records
- Personnel Files
- Proposals and Quotes
- Tax Records
How Can We Help You?
We are based in Twin Lakes, WI, and serve southeast Wisconsin and northern Illinois counties with our onsite shredding services and hard drive destruction. If you have questions about best practices, are unsure of how to create an effective document or data destruction strategy, or have document destruction needs, contact us today.