4 Guidelines for Proper Document Destruction
Why is it important to properly dispose documents that are no longer of use?
Proper document destruction is essential in this day and age. Virtually every business handles confidential information. Businesses should be concerned about protecting their customer’s privacy, obeying laws that require shredding, protecting their employee’s privacy and protecting their company and shareholders by safeguarding proprietary information. Collectively, there are 4 considerations for shredding the right way, in order to minimize your risk of a data breach.
According to the National Association of Information Destruction, businesses should:
1. Shred on a regular schedule – Sporadic shredding can be misconstrued as suspicious.
2. Use your shredding contractor for ALL of your shredding – If some documents go to your shredding service provider on a regular basis; and others are shredded outside of that process, questions may arise about that activity.
3. Treat ALL documents equally…shred EVERYTHING – Isolating special records for destruction could lead to the conclusion that those documents were treated differently for the wrong reason. NEVER let some records go in the trash while others are shredded!
4. Have a destruction policy – If your policy explains the what, why, when, and how of your destruction practices, it will minimize any hint of impropriety.
Many companies keep sensitive information about customers or employees in their files or on their network. The Federal Trade Commission (FTC) also has free data security resources — including free publications, videos, and tutorials — to help businesses of any size protect their customers and meet their legal obligations.
Need assistance with your confidential document destruction?
Since 1999, Abraham’s On-Site Shredding Service has been addressing the document destruction needs of Racine, Kenosha, Walworth, Lake and McHenry counties. We perform mobile onsite shredding to provide cost savings and efficiency. We provide a “Certificate of Destruction” to prove that your data and documents were destroyed the right way. Take advantage of our knowledge and experience to help set up a secure onsite document destruction strategy to address your business and organizational needs. Contact us today: 262.877.8878